Emergency Plan:

Sample

Subd. 3.Emergency preparedness.

(a) No later than September 30, 2017, a licensed child care center must have a written emergency plan for emergencies that require evacuation, sheltering, or other protection of a child, such as fire, natural disaster, intruder, or other threatening situation that may pose a health or safety hazard to a child. The plan must be written on a form developed by the commissioner and must include:

(1) procedures for an evacuation, relocation, shelter-in-place, or lockdown;

(2) a designated relocation site and evacuation route;

(3) procedures for notifying a child's parent or legal guardian of the evacuation, relocation, shelter-in-place, or lockdown, including procedures for reunification with families;

(4) accommodations for a child with a disability or a chronic medical condition;

(5) procedures for storing a child's medically necessary medicine that facilitates easy removal during an evacuation or relocation;

(6) procedures for continuing operations in the period during and after a crisis; and

(7) procedures for communicating with local emergency management officials, law enforcement officials, or other appropriate state or local authorities.

(b) The license holder must train staff persons on the emergency plan at orientation, when changes are made to the plan, and at least once each calendar year. Training must be documented in each staff person's personnel file.

(c) The license holder must conduct drills according to the requirements in Minnesota Rules, part 9503.0110, subpart 3. The date and time of the drills must be documented.

(d) The license holder must review and update the emergency plan annually. Documentation of the annual emergency plan review shall be maintained in the program's administrative records.

(e) The license holder must include the emergency plan in the program's policies and procedures as specified under section 245A.04, subdivision 14. The license holder must provide a physical or electronic copy of the emergency plan to the child's parent or legal guardian upon enrollment.

(f) The relocation site and evacuation route must be posted in a visible place as part of the written procedures for emergencies and accidents in Minnesota Rules, part 9503.0140, subpart 21.

Guide

Immunization

Personnel Information Form

In service Training 

Handling and disposal of bodily fluids.

The licensed child care center must comply with the following procedures for safely handling and disposing of bodily fluids:

(1) surfaces that come in contact with potentially infectious bodily fluids, including blood and vomit, must be cleaned and disinfected.

"disinfected" means treated to reduce microorganism contamination after an object has been cleaned. Disinfection must be done by rinsing or wiping with a solution of one-fourth cup chlorine bleach plus water to equal one gallon, or an equivalent product or process approved by the community health board as defined in Minnesota Statutes, section 145A.02, or its designee.

(2) blood-contaminated material must be disposed of in a plastic bag with a secure tie;

(3) sharp items used for a child with special care needs must be disposed of in a "sharps container." The sharps container must be stored out of reach of a child;

(4) the license holder must have the following bodily fluid disposal supplies in the center: disposable gloves, disposal bags, and eye protection; and

(5) the license holder must ensure that each staff person is trained on universal precautions to reduce the risk of spreading infectious disease. A staff person's completion of the training must be documented in the staff person's personnel record.

Universal Precautions

Summary of personnel Information

Orientation  checklist

Guidelines

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https://mn.gov/dhs/partners-and-providers/licensing/child-care-and-early-education/centers/

First aid

All teachers and assistant teachers in a child care center and at least one staff person during field trips and when transporting children in care, must complete pediatric first aid training within the first 90 days of the start of work unless the training has been completed within the previous two years, rather than every three years.

Pediatric first aid training must be repeated every two years, rather than every three years.

To comply, providers must:

• Review current staff files to ensure required staff have first aid training as identified under section 245A.40, subd 3.
• Determine when current staff need to be retrained based on the new requirement that first aid training be repeated every two years. Ensure all retraining is pediatric first aid.
• Ensure that all first aid training taken going forward is pediatric first aid.
• Maintain documentation of training for each staff required to have first aid training.

Legal authority: Minn. Stat.245A.40, Subd. 3

CPR

Teachers and assistant teachers in a child care center and at least one staff person during field trips and when transporting children in care, must complete CPR training within the first 90 days of the start of work unless the training has been completed within the previous two years.

CPR training must be repeated every two years, rather than every three years.

To comply, providers must: 

• Review current staff files to ensure required staff have CPR training as identified under section 245A.40, subd 4.
• Determine when current staff need to be retrained based on the new requirement that CPR training be repeated every two years.
• Maintain documentation of training for all staff required to have CPR training.

Legal authority: Minn. Stat. 234A.40, Subd. 4

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Missy

Additional flexibility for staff qualifications: In an effort to make it easier for licensed child care centers to address workforce shortages, DHS will consider variances for staff qualification requirements. When reviewing a variance request, the DHS must consider the staff person’s level of professional development, including the steps completed on the Minnesota Career Lattice. (Minnesota Laws 2018, Chapter 200, section 1) 

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https://mn.gov/dhs/general-public/licensing/legislative-changes/

2019 changes

• Training requirements: The center director, all staff, substitutes and unsupervised volunteers must receive Orientation, Child Development, First Aid, and CPR training initially and ongoing. If applicable, these individuals must also complete Sudden Unexpected Infant Death, Abusive Head Trauma Prevention, and Child Passenger Restraint System training. Training documentation must now include the person’s first date of direct contact and first date of unsupervised contact with children. These changes bring Minnesota into compliance with the federal Child Care Development Block Grant Reauthorization Act of 2014. 

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Subp. 2.  Staff distribution.

The license holder must ensure that the following requirements for staff distribution are met and a written staff distribution record is kept in the administrative record.

A.

Only a staff person who is qualified as a teacher, assistant teacher, or aide and who works directly with children can be counted in meeting the staff-to-child ratios.

B.

An assistant teacher may be substituted for a teacher during morning arrival and afternoon departure times if the total arrival and departure time does not exceed 25 percent of the center's daily hours of operation.

C.

The maximum group size applies at all times except during meals, outdoor activities, field trips, naps and rest, and special activities such as films, guest speakers, and holiday programs.

D.

Except as provided in item B, staff distribution within each age category must follow the pattern in subitems (1) to (4).

(1)

The first staff member needed to meet the required staff-to-child ratio must be a teacher.

(2)

The second staff member must have at least the qualifications of a child care aide.

(3)

The third staff member must have at least the qualifications of an assistant teacher.

(4)

The fourth staff member must have at least the qualifications of a child care aide.

The pattern in subitems (1) to (4) must be repeated until the number of staff needed to meet the staff-to-child ratio for each age category has been achieved.